We are an Australian-based on-line & hybrid event planning agency with years of experience. Planning & Producing Meetings, Webinars & Webcasts globally.
Effortless Meeting Production
From on-screen stage setup to speaker management, let us take care of every detail of your meeting production. We handle everything, ensuring a flawless experience, so you can focus on what matters most. Sit back and let us manage your meeting with precision and expertise.
Seamless Global Webinars for any size Audiences
Experience the power of connectivity with our webinar solutions, designed to accommodate up to 100,000 participants. No matter where your team members or customers are located, as long as there's internet access, we can host your webinars and connect everyone across the globe. Enjoy reliable, high-quality virtual events that bring your audience together effortlessly.
Custom Hybrid Event Experiences
Elevate your events with our tailored virtual, in-person, and hybrid experiences designed to accommodate up to 100,000 participants. We work with on-site AV teams globally to create event hubs that seamlessly connect your audience, no matter where they are. Trust us to deliver exceptional event experiences that blend the best of both worlds.
A webcast is a video broadcast distributed over the internet, allowing viewers to watch content live or on-demand. This technology enables organizations and individuals to reach a global audience without the need for physical presence. Webcasts can include a wide range of content such as presentations, tutorials, product launches, webinars, conferences, and other events. They are delivered through streaming platforms, ensuring that viewers receive a high-quality video and audio experience. The interactive nature of webcasts allows for real-time engagement through features like chat, polls, and Q&A sessions, making them an effective tool for communication and collaboration.
Webcasts are an invaluable resource for businesses, educational institutions, and content creators to share information and engage with their audience. They can be easily promoted through various channels like email newsletters, social media, and websites to attract viewers. After the live event, recorded webcasts can be made available for on-demand viewing, providing ongoing value as a resource. With the right technical setup, including a stable internet connection, quality camera, microphone, and proper lighting, webcasts offer a versatile and accessible way to connect with people around the world.
Breakout rooms are a feature in virtual meeting platforms that allow the host to divide participants into smaller, separate groups for more focused discussions or activities. These rooms function as mini-meetings within the larger meeting, enabling attendees to collaborate in a more intimate setting. Each group can have its own agenda, tasks, or brainstorming sessions, with the ability to share screens, use chat features, and interact just as they would in the main meeting. After the breakout sessions, participants can rejoin the main meeting to share their insights and conclusions.
Breakout rooms are particularly useful in educational settings, corporate training, team-building exercises, and any situation where smaller group interactions are beneficial. They enhance engagement and participation by allowing individuals to speak more freely and contribute more actively. The host can move between breakout rooms to monitor progress and provide support, ensuring that each group's objectives are met. This feature promotes collaboration, problem-solving, and networking, making virtual meetings more dynamic and productive.
Slido offers a versatile platform for creating and managing polls, quizzes, and surveys, making it easy to engage with your audience in real-time. Polls can be used to gather instant feedback, test knowledge, or gauge opinions through various formats like multiple choice, word clouds, open text, ranking, and rating polls. Quizzes are designed to make learning interactive and fun, allowing participants to compete and see their scores immediately. Surveys, on the other hand, are perfect for collecting more detailed feedback before, during, or after an event, with a range of question types to suit different needs.
The platform's user-friendly interface allows you to set up and run these interactive elements seamlessly. You can promote engagement by integrating Slido with popular tools like PowerPoint, Webex, Google Slides, Microsoft Teams, and Zoom. The results from polls, quizzes, and surveys can be visualized instantly, providing valuable insights that can be analyzed and exported for further reference. This makes Slido an essential tool for enhancing interaction and gathering meaningful data during meetings, webinars, and other events.
Our after-event reporting provides comprehensive insights to help you assess the success of your event. The report includes an attendance list that details the length of time each participant was engaged with the event, ensuring you understand the level of audience involvement. Registration details are meticulously recorded, offering a clear picture of who attended and any relevant demographic information.
Additionally, the report captures the full transcript of Q&A sessions and chat interactions, allowing you to review and analyze participant engagement and feedback. Survey and poll results are also included, providing valuable data on attendees' opinions and satisfaction levels. This detailed reporting equips you with the information needed to make informed decisions and improve future events.
VEP planned my multi-day on-line training sessions, and it was faultless. I can't imagine pulling off that extravaganza without their help.
- Jane Smith